TeamWeaver is the operating system for people-powered organizations — camps, ministries, nonprofits, schools, volunteer programs. One connected workspace where people, teams, events, schedules, follow-up, and communication actually know about each other.
Most tools manage one thing and leave the connections to you. In TeamWeaver a person, a team, an event, a task, and a follow-up are one click apart — and every module is a hat on the same core, never a bolted-on silo.
Configurable profiles, participant types, and field-level visibility. Staff, congregations, contacts, supporters — one record each, shaped by your schema.
Functional teams, weekly ministry teams, bedrooms, even vehicles and rooms — org-defined categories you can reorder, add, and window by dates.
Drag checklists, RSVPs, questions, file drops, tasks, and docs onto any event. Season-long series that each group experiences as their own week.
One-tap roll call or kiosk self check-in. Attendance becomes service hours, formation history, and impact numbers — no timesheets, ever.
Conversations become tiered, routed commitments with automated cadences — and hard guardrails for minors built into the engine itself.
Team chat, DMs, and windowed broadcasts with merge fields, quiet hours, and frequency caps. Nobody gets the email meant for last week's group.
Versioned handbooks with read confirmations, a rich editor, public forms with capacity and waitlists, and templates for everything you do twice.
Attendance trends, contact funnels, form completion, hours by team — every number traces to its records. Export the whole season in one click.
Congregations that send teams and support live on one record. Gifts roll up to people you already know — and donors receive the story their gift ran.
Point the group maker at tonight's attendance. It balances gender, skill, experience, and staff mix, honors keep-apart rules only admins can see, and maximizes fresh pairings across the week. Every suggestion shows its score breakdown; drag anyone anywhere; humans always decide.
Every person carries an arrival and departure. Anything addressed to a category resolves its audience the moment it delivers — so a season-long series, message, or task reaches exactly who's on site, automatically. Direct assignments always deliver, which is how onboarding reaches people before they arrive and exit interviews after they leave. One rule. Zero settings to remember.
Bundle automations into journeys per participant type: staff, ministry teams, contacts, supporters. Reminder ladders chase forms, files, and read-confirmations until the moment they're submitted. Every send carries its reason, every automation dry-runs before it fires, and sensitive guardrails are enforced by the engine — no automation can message a minor's contact directly.
“We stopped chasing forms and started noticing people. The system knows who's here, who's coming, and what their week looks like — we just do the ministry.”
Every module is the same core wearing one more hat: turn it on and it appears inside the pages you already use; turn it off and its data waits. Plans scale by active coordinators, never by volunteer headcount.
TeamWeaver grew up inside a seasonal beachfront ministry that rebuilds itself every single week — rotating volunteers, visiting congregations, nightly programs, and follow-up that genuinely matters. If it works there, it works anywhere.
Open the live demo